On-Site / Location-Based Self Check-In is a feature that allows officials to check themselves in to a meeting/event based on their location as determined by the location functionality in a phone, tablet, or other device.
Go Schedules -> Meetings/Events
Click the + to add a new meeting or select an existing meeting and click the edit button.
Set up the meeting details (date, time, etc.) as desired
Under the “Location-Based Self Check-In” section
Click the enable box
- Enter how close a person must be to the designated check-in spot to be counted as present.
- Note that indoor locations can be less precise and you may need to allow a larger range.
Specify how early (in minutes before the scheduled meeting start time) an official is permitted to check-in.
Specify how late (in minutes after the scheduled meeting start time) an official is permitted to check-in.
You can pre-enter check-in location's latitude and longitude OR and administrator can, when you arrive at the location, click a button on the meeting check-in window to establish the check-in spot.
If not pre-configured, an administrator, while at the preferred check-in location, clicks a button that says “Set Location” to define the latitude and longitude of check-in spot.
Each official logs into RefTown.
On the home page will be a button that says “Check-In”.
The on-site check-in directly records an official as present for the meeting. There is no additional action needed by an administrator. However, an administrator may revise the attendance information as needed.
- GPS locations work best outdoors.
- GPS locations my be impossible deep inside some buildings, particularly schools or in lower floors of multi-story buildings.
- The GPS location may be possible near a door/window.
- Sometimes, Wi-Fi can be used to identify a location in absence of a GPS lock. You may have to test this out. It is a case-by-case situation.
- A GPS location last obtained by a device before entering a building can still be considered valid for the check-in for several minutes after losing the GPS signal....allowing a person to enter a building and still check-in for a while after losing the signal.