To activate the auto-assignment function, select the game(s) you want to
assign and click 
The auto-assignment feature (prior to actually making any assignment) allows
you to fine tune the selection parameters, takes each game you've selected,
compiles a list of eligible officials, applies a weighting factor to each
eligible official, and then randomly selects an official to fill each open
assignment. It will report whether it was able find an official for all
selected games and will provide a list of its selections for your review prior
to saving the officials to the database. You will have the opportunity to
either back up and revise the selection parameters or confirm the selections
given.
In compiling a list of eligible officials, several factors are
considered—much as if they are manually assigned. For each and every
game, the following factors determine if the official is eligible:
- The availability calendar shows that the official
is available
- The scratch list shows no scratches related to the
particular assignment
- The official is not already working on the same date
- Driving distance to game site (if enabled)—you also
instruct the auto-assignor to ignore driving distance
- The official's rating relative to the rating specified or
calculated for the game being assigned (if enabled). You can also instruct
the auto-assignor to ignore ratings.
Once the list of eligible officials has been calculated for a game, that
list is then, optionally, weighted to prefer some officials over others based
on their rating or their driving distance.
- By default (weight = 1), all otherwise available officials
under the specified distance limit are equally likely to be assigned to
the game. By selecting a weighting other than 1, officials closer to the
game site are more likely to be chosen. The higher the weight, the more
likely the auto-assignor will pick an official closer to the site.
- By default (weight = 1), all otherwise available officials
under the specified maximum rating and over the specified minimum rating
are equally likely to be assigned to the game. By selecting a weighting
other than one, officials closer to the game's rating are more likely to
be chosen. The higher the weighting, the more likely the auto-assignor
will pick an official with a rating closer to the game's rating. Two
separate controls are provided for over/under rated.
You will then be presented with a detailed list of the selections proposed
by the system and will be given a chance to back up and re-do the selections or
confirm the selections. The selections will be saved in an
"Unpublished" state. You will still have the opportunity to make
modifications if there are a few things you'd like to adjust. Positions
assigned by the auto-assignor will be marked as such when an assignor views a
single game's details (by clicking on the game number where ever it appears).
IMPORTANT NOTES:
- If you plan to use ratings, review the ratings of your
games and your officials before using the auto-assignor for the first
time (See attached articles for more on ratings)
- If you enable driving distance calculations, ensure that
your game locations and officials have a zip code entered on the
rosters—driving distance is a rough estimation based
solely on the zip code (See attached articles for more on driving
distances)
