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RefTown Information Distribution and Collection Functions

Article ID: 212

Last updated: 02 Mar, 2015

Revision: 1

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Document/File Library
- Post documents or other files such as videos
- Post links to external sites
- Control which groups of people can access the documents/files
- Organization into folds for convenient organization and management

Customizable Forms
- Multiple Types
  - Registration
  - Evaluation/Observation
    - Either linked with games or generic
    - Tools to track games where forms have or have not been submitted
  - Ejection
  - Applications
  - General Feedback
- All types allow for customizable content
- Options to control who can access each form
- Options to control who receives email copies of forms and who can view submitted forms
- Exportable to Excel for detailed analysis

Ballot System
- Can be used for multiple purposes
  - Board elections
- Supports organization operations by providing a mechanism for voting on different types of things
  - Yes/No
  - Favor/Oppose
  - Lists of Officials (with optional photo-ballot with photos drawn from the roster)
  - Numeric answers
  - Generic lists of choices
  - Text Entries (write-in)
- Supports multiple vote formats
  - Select many (within a minimum and maximum number)
  - Ranked lists with Instant-Runoff vote tabulation
    - For elections where a majority is required to win
  - Ranked lists with point-based rankings
- Can specify eligible voters in multiple ways
  - All officials/schools
  - Officials/Schools by certain characteristics such as level
  - Specific Officials/Schools
- Rotates answer order for fairness when there are a large number of candidates....officials with last names starting with Z not always at the end.
- Option to block votes for self
- Options to allow candidates to post statements on the ballot
- Vote reminder tools that provide instructions on how to vote including direct, password-free, access to the ballots for school/teams
- Ability to export and import lists of questions
- Options to control when and how much detail is visible to administrators
  - Individual ballots are secret but administrators can choose to see a list of submitters and a list of non-submitters
  - Administrator can choose to see the results as ballots are case or only when the balloting closes
  - The settings for these options are posted on the ballot and can not be changed once the ballot opens
- Options to control how the results are released to the votes
  - Immediately upon close
  - Only when "Approved"
  - Never
- Options to control how many times a person can submit an entry
- Can optionally send confirmation to submitter with or without actual details of submission

Signups/Surveys
- Very similar to ballot system but results are not secret...administrators can see results throughout
- Useful for things like
  - Banquet or other organization event signups
  - Gethering feedback from membership on various topics

Exams/Quizzes
- Also very similar to ballot system and the signup/survey system. Results are not secret...administrators can see results throughout
- Adds ability to randomize question order
- Adds ability to impose a time limit
- Allows entry of answer key
  - Automatic scoring with programmable pass/fail levels
- Useful for things like
  - Certification testing
  - Refresher quizzes

Ask the Ref function
- Publicly visible function to allow people (officials, coaches, or even the public) to ask questions
- Questions must be approved before they are visible to the public
- Designated individual manage content

News Log
- Feature that allows the posting of headlines that are to appear on the organization's home page
- Articles are dated and fall off the home page automatically after a few weeks but are still accessible on the New specific page

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