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How can I transfer Games, Meetings, or Events to my personal calendaring program such as Outlook, Google Calendar, Palm Desktop, or other calendaring application?

Article ID: 77
Last updated: 15 Oct, 2013
Revision: 1
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Below are the instructions for transferring games, meetings, or events from RefTown to your personal calendaring program. Even though all applications are not mentioned, the steps for at least one of the three below should work for nearly calendar application—only the steps taken within the calendar application should vary.

  Note the following:

  • No canceled or reschedule game will be removed from your calendar by this action.
  • If you import the same game twice, it may appear twice.
  • You must delete canceled games  manually.
  • You can modify your calendar options through your personal accounts menu (red menu with your name):
    • Click your name
    • Click Edit Profile...
    • Select Calendar Preferences to change the calendar version or to change the various time options (length, travel time, etc.)

 

OUTLOOK 2007/2010 (single or multiple games):

  1. SINGLE: Click on the calendar icon  to start the transfer. The icon is by the date and time on the schedule
  2. MULTIPLE: Click the multiple calendar icon  on the listing of games you want to import to your calendar (located at the top of the date/time column)
  3. Click Open
  4. Outlook will open to where you can merge the new items into your calendar 

Depending on how Outlook is configured, it may add the games as a 2nd calendar. If you're rather have the items imported to the main calendar, follow the following steps...

  1. Start as above to obtain the files but instead of Clicking "Open", click "Save".
  2. Open Outlook if it is not already open.
  3. In Outlook 2010 Click on the File Tab -> Open -> Import
    In Outlook 2007 Click on the File Menu then click on Import and Export
  4. Highlight “Import an iCalendar (.ics) or vCalendar file (.vcs)” then click Next
  5. Choose the location where the iCalendar (.ics/.vcs) file was saved (from step 1) and Click on Ok.
  6. Once the file is chosen the data will import to Open as New or Import
    • When the Open as New is chosen the file will open as a separate Calendar. Click the Import to actually import the data to your calendar.

SINGLE: Click on the calendar icon to start the transfer. The icon is by the date and time on the schedule

  1. MULTIPLE: Click the multiple calendar icon on the listing of games you want to import to your calendar (located at the top of the date/time column)

OUTLOOK 2003 and earlier (single game)

  1. Click on the calendar icon  to start the transfer. The icon is by the date and time on the schedule.
  2. Click Open
  3. Outlook will open where you can merge the new items into your calendar.
  4. Click "Save and Close"

OUTLOOK 2003 and earlier (multiple games)

  1. Click the multiple calendar icon  on the listing of games you want to import to your calendar (located at the top of the date/time column)
  2. Save file to your computer (Desktop recommended)
  3. Open Outlook
  4. Under the File Menu click Import and Export...
  5. Select Import an iCalendar or vCalendar file (.vcs)
  6. Click Next
  7. Select vCalendar Format under File Type
  8. Locate and Select the file as saved in step 2
  9. Click OK
  10. Delete file saved in step 2

GOOGLE Calendar:  (single or multiple games):

  1. SINGLE: Click on the calendar icon  to start the transfer. The icon is by the date and time on the schedule
  2. MULTIPLE: Click the multiple calendar icon  on the listing of games you want to import to your calendar (located at the top of the date/time column)
  3. Save file to your computer (Desktop recommended)
  4. Go to your Google Calendar
  5. Click the Add down-arrow button at the bottom of the calendar list on the left side of the page, and select Import Calendar
  6. Click Browse and choose the file that contains your events, then click Open
  7. Select the Google Calendar where you'd like to import events, then click Import
  8. Delete file saved in step 3

Other Applications:

See their documentation for how to import .ics or .vcs files. It is likely:

  1. SINGLE: Click on the calendar icon  to start the transfer. The icon is by the date and time on the schedule.
  2. MULTIPLE: Click the multiple calendar icon  on the listing of games you want to import to your calendar (located at the top of the date/time column)
  3. Save file to your computer (Desktop recommended)
  4. Open your application and find its import function
  5. Delete file saved in step 3

Also read
item Calendar items do not transfer to Outlook properly.

Also listed in
folder Users Guide -> General Information and Tips

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