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Configuring Reftown for the TASO Ring + Portal Mileage System

Article ID: 214
Last updated: 11 Jan, 2017
Revision: 7
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There are several steps to getting this right, but it is a onetime configuration:

  • Main Finance Enable
    1. Go to Admin -> Configuration -- Finances
    2. Click on Main Enable
    3. Check "Enable Official's Financial Features"
    4. Click Update

  • General Fee Amount Setup
    1. Go to Admin -> Configuration -- Finances
    2. Click on Fee Calculation Options
    3. Check the boxes for the elements that will affect how much is to paid for a game...usually just 2-4 items, perhaps as few as 1 in some cases.
    4. Click Update

  • General Travel Enable
    1. Go to Admin -> Configuration -- Finances
    2. Click on Travel Options
    3. For "Travel Mode" choose "Single-Base" Mileage Table
    4. Click Update

  • General Fee Display...to have the fees shown on the game schedule for each reference
    1. Go to Admin -> Configuration -- Finances
    2. In the Miscellaneous section at the bottom, click on Game Schedule Fee Display
    3. Set the options as follows:
    4. Click Update

  • Specific Mileage Configurations...to tell the system how to calculate mileage
    1. Go to Admin -> Configuration -- Finances
    2. Click on Adjustment & Travel Recipes
    3. Click the https://www.reftown.com/_icons/add.gif button.
    4. Complete this option page as shown in this screenshot
      • the name can be whatever you want it to be.
      • Take note to set the mileage rate mode correctly

  • Per Site Configuration....to tell the system which sites fall within which mileage ranges.
    1. Go to Pay -> Distance Chart
    2. Click the "Edit" button in the top right
    3. Put in each box, the distance to each location
      • Precise distances may be best for long term flexibility should the ranges ever change but you can put any number up to 30 for those within the 30-mile ring, any number above 30 and up to 40 for those in the 40-mile ring, and any number above 40 for those outside the 40-mile ring.
    4. Click Update

  • Game Fees
    1. You can pre-enter you game fees.
      • Go to Pay -> Officials Fees
      • Click the https://www.reftown.com/_icons/add.gif button.
      • Select the all the attributes for type of game you are adding
      • Enter the game fee amount, per person.
      • Select the Mileage Recipe you created above.
        • If this is not selected with the fee, no mileage will be paid relating to that entry.       
      • Click Update
    2. Or, you can review your schedule to view what fees are present or not present. For those indicating "Missing Fee".
  1. Click the https://www.reftown.com/_icons/add.gif on the game with the missing fee.
  2. A small window will open with the game attributes pre-filled.
  3. Add the game fee for that game type.
  4. Select the mileage recipe created above.
  5. Click Update.

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