On-Site / Location-Based Self Check-In is a feature that allows officials to check themselves in to a meeting/event based on their location as determined by the location functionality in a phone, tablet, or other device.
Go Schedules -> Meetings/Events
Click the + to add a new meeting or select an existing meeting and click the edit button.
Set up the meeting details (date, time, etc.) as desired
Under the “Location-Based Self Check-In” section
Click the enable box
Specify how early (in minutes before the scheduled meeting start time) an official is permitted to check-in.
Specify how late (in minutes after the scheduled meeting start time) an official is permitted to check-in.
You can pre-enter check-in location's latitude and longitude OR and administrator can, when you arrive at the location, click a button on the meeting check-in window to establish the check-in spot.
If not pre-configured, an administrator, while at the preferred check-in location, clicks a button that says “Set Location” to define the latitude and longitude of check-in spot.
Ideally, this should be done on a device with GPS functionality at a location where the device is receiving a GPS signal.
Each official logs into RefTown.
On the home page will be a button that says “Check-In”.
If the official clicks the check-in button before check-in window closes while close enough to the designated check-in location, the system records their presence for that check-in.
The on-site check-in directly records an official as present for the meeting. There is no additional action needed by an administrator. However, an administrator may revise the attendance information as needed.