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What are the differnet permissions groups that an official can be part of?

Article ID: 61
Last updated: 18 Sep, 2019
Revision: 4
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  • Association Admins have access to ALL site functions. An administrator is automatically part of all other groups. There is no need for an administrator to be given any other permissions.

Assignment & Game Statistics, View

  • View numerical reports of games and game assignment statistics by level, league and other game parameters.
Assignments, View All
  • View (but not modify) all game assignments


Other than the Association Admin, the Assignor group has the most extensive permissions. This group can:

  • Manage all roster information for schools or officials
  • View and manage all game entries
  • View and manage all game assignments
  • View and modify all availability calendars
  • Manage the scratched schools list
  • Manage configuration settings related to games and assigning
  • Manage game requests from schools/teams
Assignor, Limited A limited assignor can
  • Enter games
  • Assign games they enter
  • Assign games where they are marked as the owner (by full assignor or administrator)
  • View all games
  • Manage Availability/Scratches
Availability Reports
  • View reports across one or more days regarding officials' availability information.

Ballot/Signup/Quiz Management

  • Configure and manage signups, quizzes, and ballots
  • Have access to the results of ballots that are closed but have not been published (if the ballot is not configured to automatically publish the results)
  • Can designate others to manage specific ballots/signups/quizes (view the results) once entered

    (These are now 3 separate permissions)
Board/Committee Management
  • Can edit the board and committee directory pages
Custom Text Management
  • Manage the areas for custom text at the top and bottom of each page

Document Manager

  • Add or remove documents from the Documents page.
Document Viewer
  • View documents that do not have permissions for all to see


  • Send email through the Email page on the site to preconfigured groups of officials and/or schools/teams

Email Group Management

  • Can add, edit, or delete groups and who is in those groups

Evaluation Management

  • Have access to all schedules and assignments
  • Have access to a page that will generate a list of games that are cross-referenced between designated evaluators and all other officials
  • Designate other Evaluators


  • Are permitted to fill out evaluation forms identified as "Observer" evaluation forms


  • Manage items on the Meetings/Events page


  • Has view access to all games and assignments
  • Manage the creation of invoices for schools or officials
  • View all roster information (including phone numbers and addresses marked private)
Form Management
  • Can configure interactive forms
  • Can view submitted forms


  • Manage contents of online forums (not interactive forums at this time, just announcement forums)
Officials Directory, Additional Info Editor
  • Allows a person to edit additional info fields for officials without having full roster editing permission.
Officials Directory, Additional Info View All
  • Allows a person to view additional info fields for officials without having full roster viewing permission.

Officials Directory, Edit

  • Manage the normal officials directory with full edit privileges
  • Manage the pending registration list
Officials Directory, View All
  • View all roster information (including phone numbers and addresses marked private)

Registration Management

  • Have access to the list of registration forms submitted by individuals who are not logged into RefTown (a.k.a., Potential Members)
  • Are permitted to delete such submissions and are permitted to add the individuals to the main roster or update an existing official with the information submitted on the registration form

School/Team Directory, Edit

  • Manage the normal school/team directory with full edit privileges
  • Manage the pending registration list
Also read
item How do I grant an official extra access permissions?

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