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RefTown Financial Features

Article ID: 211

Last updated: 02 Mar, 2015

Revision: 1

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Game/Assignment-based Invoice generation for officials and schools/teams.
- Selectively generate invoices from schedules based on game characteristics for as few or as many as desired
- Tracks changes to games creating necessary credits/offsets from previously invoiced amounts to current amount
- Support for multiple game-based fee adjustments
  - Either flat rate or percentage based
  - Either add or subtract amounts
  - Independently programmable for different types of games
- Multiple travel payment options
  - Flat rate
  - Per-mile rates
    - Minimums
    - Maximums
    - Multiple rate ranges
    - Roundtrip or One-way
  - First game only or per game
  - From a common base locations or from multiple base locations (for officials in different regions)
  - Split travel payments across crew members in programmable percentages

Customizable Invoice Categories
- Enter custom invoice items using a set of programmable categories.
  - Each optionally includable as part of 1099 eligible income
- Usable for multiple things such as:
  - Dues
  - Equipment
  - Scholarships
  - Fundraisers
  - Government Adjustments such as garnishments
  - Pay advances
  - and more

Payment Options
- Ability to pay officials by true direct deposits executed within 1-2 business days
- Ability collect payments from officials through PayPal for dues or other fees

General Invoice Features
- Customized invoice content to communicate related information to officials/schools/teams.
- Track payment status of invoices, either generically or with specific details (method, dates, check numbers, etc.)
- Communication of invoices to officials/schools/teams by email
- Printable invoices

1099 Generation and Distribution
- Generation of 1099s based on customer selectable thresholds to match various state requirements
- Electronic distribution of 1099s to officials based on current IRS regulations (encrypted and password protected using official's SSN or TIN).
- Electronic filing with the IRS and most states

Other Functions
- Tools to reconcile amounts collected from schools/teams and amounts paid to officials on a per-game basis.
- Tools to compare school/team and officials pay scales
- Export to QuickBooks for both officials and schools/teams

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